Setting your Preferences (2024)

Setting your Preferences (1)

Setting Your Preferences

Your default user preferences are configured when your account is created and they define how mail, address books, and compose work for you.

You can change these preference settings from the Preferences tab. If a preference described here is not visible in your view, the preference is not available for your account.


  • You are logged into the standard web client. To set this to be the default Client Type when you log in, select Standard (HTML). Standard is recommended when Internet connections are slow, when using older browsers, or for easier accessibility. Advanced offers the full set of Web collaboration features. This Web Client works best with newer browsers and faster Internet connections.

  • In Theme select the background color for your mailbox interface.

  • Select the time zone to set the date and time for messages that you send or receive and to render Calendar appointments correctly. This can be different from your computer time zone configuration.

  • If Change password is displayed, you can change your password. If you have trouble changing your password, contact you system administrator for the password rules.

  • In Search Folders, you can select to automatically include the Junk and Trash folders in any search you perform. By default these folders are not searched.

  • In Search Language, select Always Show Search String to show search string details in the search text box.


  • Select how many items (messages or conversations) to display per page. The default is to display 25 items per page, but you can select 10, 50, or 100 items per page.

  • Select how you want to group your mail, by conversation or message. Conversations is the default.

  • Specify whether to view mail as HTML, for messages that have been formatted as HTML. Turning this off causes mail to be displayed as plain text, showing the HTML tags themselves rather than applying them as markup.

  • The Reading Pane can be used to preview messages in your Inbox and other folders. When this is enabled, messages are displayed in the preview pane. The Reading pane can either be below the list of messages or displayed on the right in a three-pane view.

  • When Message Previewis enabled, the first several words of the email text display next to the Subject in the Subject column.

  • The search defined in the Default Mail Search text box defines the search to execute when you log in. The default search is your Inbox. When you sign in, the results of your Inbox display. You can change this text box to have another folder, tag, or a saved search displayed when you first open the Web Client.

  • Enable and specify an address to forward your mail. You can check the box to have the original email message deleted from your mailbox.

  • Enable and specify an address to send notification that you have received new mail.

  • Enable Send auto-reply message to reply to incoming mail with a message saying that you are out of the office. Type the text of this message in the text box, and set the start and end dates for using the message.

  • Configure Messages from me... to handle messages that you send that include your address as one of the recipients of the message or that go an address such as a mailing list that includes you.

  • If you are set up to use a POP3 client, you can configure the POP access behavior when messages are downloaded.


  • In Compose: select whether to compose your messages using HTML or as plain text. HTML lets you compose messages with text formatting options including font, size, and color.

  • In Reply/Reply All, select whether to include the original text in the body of your reply message.

  • In Forward, select how to include the original text of a message when you forward a message - in the body of the message, in the body of the message with a prefix, or as an attachment to the message.

  • Prefix character sets the prefix to use for reply messages and forwarded messages.

  • Sent Messages, select Save a copy to Sent Messages to have a copy of every message you send saved to your Sent folder.


  • You can create signatures for your email messages. Your signature can include your name and additional closing text to the maximum number of characters that your account allows. If you create multiple identities, you can create different signatures and assign them to specific addresses.

  • Select the placement of the signature. This is the placement of the signature for replied-to messages. Do you want the signature above the messages that are included in the reply or at the end of the message?

Address Book

  • Select the number of contacts to display per page. The default is 25.

  • Enable the feature to automatically add addresses to your address book when you send mail. If this is enabled, addresses are saved to your Email Contacts Address Book.

  • The manage address books link takes you to the Address Book edit Contacts page where you can create new address books and link to shared address books, export and import contact lists and delete contacts in the address books.


  • Select how you want to view your calendar. The default is by work week.

  • Specify which day of the week should be the first day of the week in your calendar.

  • In the Day/Week View section, you can set what time your calendar day starts and ends.

  • If you travel between time zones, you may want to select to Show the timezone list in the appointment view.

  • The manage calendars link takes you to the Calendar edit page where you can edit an existing calendar, add new calendars, subscribe to calendars or link to a shared calendar.


When you send new email, reply to, or forward an email message, one identity is always associated with the email. This is the default identity created as the account name. You can change the "friendly" name that displays in the From field of your email messages and you can select the signature to automatically be added to your email messages.

Mail Filters

Filtering applies a set of matching rules to incoming mail and then executes a specified action. Use this tab to define mail filtering rules as described in Filtering Messages.


Keyboard shortcuts let you use the application without going to the mouse. The list shows all the existing keyboard shortcuts.

Copyright @ 2005-2017 Synacor, Inc. All rights reserved. "Zimbra" is a registered trademark of Synacor, Inc.

Setting your Preferences (2024)
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